Deadline Date:
Monday 29 September 2025
Requirement:
Workstation Support Client Device Configuration
Location:
Brussels, BELGIUM
Full Time On-Site:
Yes
Time On-Site:
100%
Not to Exceed:
2025 BASE: NTE/ week 1,890 EUR (7 weeks, total NTE 13,230 EUR
2026, 2027 and 2028 Options.
Period of Performance:
2025 BASE: 10 November 2025
Required Security Clearance:
NATO SECRET
Please do NOT
apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Introduction:
NCIA - CSU BRU
- To strengthen the Alliance through connecting its forces, the NCI Agency delivers secure, coherent, cost effective and interoperable communications and information systems in support of consultation, command & control and enabling intelligence, surveillance and reconnaissance capabilities, for NATO, where and when required. It includes IT support to the Alliances' business processes (to include provision of IT shared services) to the NATO HQ, the Command Structure and NATO Agencies.
- The Directorate of CIS Support Units (DCSU) is responsible to manage, deliver and maintain assigned Communications and Information System (CIS) products and services for the Agency's customers including NATO Headquarters (NHQ), the NATO Command Structure (NCS), NATO Force Structure (NFS), Nations and internal Agency users. DCSU provides liaison, planning and coordinating functions for Alliance Missions, Operations and Exercises. Services are delivered in coordination with the Enterprise Service Operations Centre (ESOC) and Agency Service Lines/Service Centres under the Enterprise Service Delivery Model (ESDM).
- NCI Agency CIS Support Unit (CSU) Brussels, located in Brussels (BEL) is the primary Information, Communications and Technology (ICT) service provider for 24/7 support to the Secretary General, the International Staff (IS), the International Military Staff (IMS) and other Customers in the NATO Headquarters in Brussels. CSU Brussels enables end‐to‐end CIS services as it installs, operates, maintains and supports the full range of CIS capabilities during peacetime, crisis and war throughout its allocated Area of Responsibility (AOR) and as otherwise directed.
User Services (USS) is responsible for the maintenance of configurations for fixed and mobile workstations including third party applications at NATO HQ and in all remote offices (e.g. UN). The USS also provides Level 2 support for Work Stations (WSs) and WSs applications, image development for mobile and fixed WSs, software packaging and deployment, application and operating system patch updates and group policy management. They also provide dedicated workstation support to VIPS (e.g. SecGen Private Office, SecGen Residence and special events).
Under the direction and guidance of Section Head, the services provided will be supporting the following activities:
- Provide first and second level support of end‐user ICT assets;
- Maintains implementation of software updates/upgrades, operating system patches to comply with NATO Security Guidelines;
- Conducts equipment testing to and from the supply line, documents serviceability status;
- Perform staging of all end user devices using the Microsoft Configuration Manager system (MCM) and relevant toolsets;
- Perform the enrolment or handout of all staged devices to the end user;
- Investigates and resolves technical issues in a systematic approach;
- Maintains sound knowledge on implemented technologies.
The content and scope of each sprint will be agreed during the sprint‐planning meetings as covered in section 3
Constraints:
- All the deliverables provided under this statement of work will be based on NCIA templates or agreed with the project point of contact.
- All support, maintenance, documentation and required code will be stored under configuration management and/or in the provided NCI Agency tools.
- All developed solutions, tools and code under this project will be property of the NCI Agency.
- At the NCI Agency or other NATO sites, the highest level of classification that contractor may need to access is NATO SECRET (NS). As a result of this contractor must hold a valid NATO SECRET Security Clearance.
- The performance of these services require a valid NATO SECRET security clearance.
- The expected classification level of the deliverables is up to NATO SECRET.
- The execution of the services may require the consultants to access information, as well as CIS systems, classified up to NATO SECRET.
- The contractor's personnel shall participate in weekly status update meetings, activity planning and other meetings as instructed.
- The contractor shall report to the Section Head, User Services.
This is a deliverables‐based contract.
It is expected that ONE resource is providing the above services.
Contractor will be part of the NCIA NHQ/CSU Brussels - User Services Section.
Place of Performance:
The contractor will be required to provide the service 100% on‐site at NCIA, NATO Headquarters - Brussels ‐ Belgium. Due to the nature of the service Teleworking is not allowed
Operation Service:
The service will be conducted during normal office hours (Monday to Thursday from 08h30 until 17h30 and Friday from 08h30 until 15h30) following the NCIA Brussels calendar.
NCIA Services:
NCIA will provide access to relevant networks and resources as required by the project.
Travel:
There will be no requirements to travel to other sites within NATO for completing these tasks.
For Exceptional Travel, the costs will be the responsibility of the contractor and the expenses will be reimbursed in accordance with Article 5.5 of AAS Framework Contract and within the limits of the NCIA Travel Directive. They will be invoiced separately to the purchaser by the service provider, in accordance with the terms and conditions of the framework agreement. These additional travel costs are considered an extra charge to the overall bid price.
Requirements:
Security:
- At the NCI Agency or other NATO sites, the highest level of classification that contractor may need to access is NATO SECRET (NS). As a result of this contractor must hold a valid NATO SECRET Security Clearance.
The consultancy support for this service requires following qualifications:
The consultancy support for this service requires a Workstation Support Client Device Configuration Support contractor with the following qualifications:
Essential qualifications:
- Higher vocational training in a relevant discipline with 2 years post‐related experience, or a secondary educational qualification with 4 years post‐related experience;
- Have a good knowledge of IT administration tools used in ICT Service Management (e.g. Microsoft Configuration Manager/Active Directory/Microsoft AppV or equivalent/Citrix/VMWare/Dell Thin Device Management/Group Policy Management) (between 3‐5 years of experience);
- Be knowledgeable in recent and current Windows operating systems and common Windows desktop applications, such as MS Office and Adobe (between 3‐5 years of experience);
- Have a good working knowledge of IT hardware and auxiliary computer equipment (between 3‐5 years of experience);
- Have a broad knowledge of computer network technology in a Microsoft Windows environment (minimum of 5 years experience);
- ITIL Foundation.
- Microsoft Certified Desktop Support Technician (MCDST) Certification;
- ITIL Certified in Service Operations;
- Prior experience of working in an international environment comprising both military and civilian elements.