Deadline Date:
Monday 14 July 2025
Requirement:
Mounting and installation of Wi-Fi Access Points and Network Equipment
Location:
Ulm, GERMANY
Time On-Site:
100%
Not to Exceed:
No NTE, bidders to provide the price. Please see Bidding Instructions
Period of Performance:
As soon as possible but not later than 11 Aug (tentative) to 30 Sep 2025
Required Security Clearance:
NATO SECRET
Background:
- As of the 1st January 2025, The Joint Support Enabling Command (JSEC) Ulm, Germany, has embarked upon a major transformation from a NATO Force Structure entity to a NATO Command Structure entity. This necessitates that a number of JSEC personnel move from the National German IT systems associated services to Native NATO CIS and AIS IT services in order to fulfil their roles and responsibilities. The responsibly to manage the associated implementations, and operation and maintenance activities has been assigned to, and accepted by, the NATO Communications and Information Agency (NCIA).
- NCIA is currently in the planning phase of the overarching project and requires commercially provided resources to support the phased implementation, through a number of steps, of native NATO CIS services.
- This Statement of Work outlines the scope, objectives, and deliverables for the installation of 42 Wi-Fi Access Points (WAP) into 2 buildings including connecting them into network, performing initial connection verification, and support to NATO NCIA engineers in configuration of Wi-Fi in both buildings.
Overview:
The objective of this project is to deploy a robust Wi-Fi infrastructure using Cisco Catalyst 9166I WAPs across two specified buildings. The WAPs will broadcast on the 5GHz bandwidth, utilizing two available radios to provide access to the "Mobility SSID" network for users. Due to the lack of existing copper infrastructure in most areas, fiber optic connectivity will be extensively utilized, requiring the installation of media converters and Power over Ethernet (PoE) injectors.
Scope of Work:
The scope of work encompasses the physical installation, connectivity, and initial setup of the WAPs, along with related infrastructure components.
Ground Floor:
- WAP Configuration: WAPs will broadcast on 5GHz using two available radios for the "Mobility SSID" network;
- Coverage Areas: 3 coverage areas.
- Total WAPs: 9 WAPs to be installed;
- PoE Injectors: 9 PoE injectors will be installed, powered from available wall sockets;
- Location: Exact WAP locations as per the provided design plan;
- Mounting: WAPs will be ceiling-mounted;
- Connectivity: WAPs will connect via fiber, or copper, to the switch in the Technical Room;
- Fiber-to-Copper Conversion: An additional PoE injector will be installed close to each fiber drop inside the room to convert fiber to copper (if needed);
- Copper Link: An additional copper link will be available between the PoE injector and the
WAP for data and PoE.
- WAP Configuration: WAPs will broadcast on 5GHz using two available radios for the "Mobility SSID" network;
- Coverage Areas: 4 coverage areas.;
- Total WAPs: 9 WAPs to be installed;
- Location: Exact WAP locations as per the provided design plan;
- Mounting: WAPs will be ceiling-mounted;
- Connectivity: WAPs will connect via fiber to the switch in the Technical Room.
- WAP Configuration: WAPs will broadcast on 5GHz using two available radios for the "Mobility SSID" network;
- Coverage Areas: 3 coverage areas.
- Total WAPs: 11 WAPs to be installed;
- PoE Injectors: 11 PoE injectors will be installed, powered from available wall sockets;
- Location: Exact WAP locations as per the provided design plan;
- Mounting: WAPs will be ceiling-mounted;
- Connectivity: WAPs will connect via fiber to the switch in the Technical Room;
- Fiber-to-Copper Conversion: An additional PoE injector will be available close to each fiber drop inside the room to convert fiber to copper;
- Copper Link: An additional copper link will be available between the PoE injector and the WAP for data and PoE;
- Mounting: Due to copper foil used for radio signal protection, all drilling and screws used to attach anything to walls and ceilings will not be longer than 25 mm. It is the part of SoW scope to deliver and use authorised special ankers/dowels for rigips.
- WAP Configuration: WAPs will broadcast on 5GHz using two available radios for the "Mobility SSID" network;
- Coverage Areas: 3 coverage areas;
- Total WAPs: 9 WAPs to be installed;
- PoE Injectors: 9 PoE injectors will be installed, powered from available wall sockets;
- Location: Exact WAP locations as per the provided design plan;
- Mounting: WAPs will be ceiling-mounted;
- Connectivity: In all VTC rooms, except rooms 29 and 32, existing copper drops will be used. For rooms 29 and 32 (where no copper infrastructure is available), WAPs will connect via fiber to the switch in the Technical Room;
- Fiber-to-Copper Conversion (Rooms 29 & 32): An additional PoE injector will be installed close to each fiber drop inside rooms 29 and 32 to convert fiber to copper;
- Copper Link (Rooms 29 & 32): An additional copper link will be installed between the PoE injector and the WAP for data and PoE;
- Acoustic Panels (VTC Rooms): WAPs in VTC rooms with acoustic panels must be installed in between the panels, avoiding drilling;
- Mounting: Due to copper foil used for radio signal protection, all drilling and screws used to attach anything to walls and ceilings will not be longer than 25 mm. It is the part of SoW scope to deliver and use authorised special ankers/dowels for rigips.
Contractor’s use of purchaser’s toolset:
The Contractor will use his own mechanical tools necessary to perform the physical work, such as screwdrivers, drills, tools for making cables and sockets - all in accordance with applicable standards and professional standards.
The Contractor’s personnel shall use the Purchaser IT support tools, and in particular, the Information Technology Service Management (ITSM) ticketing system, following the Purchaser’s procedures and from end-user standpoint will show as part of the Purchaser’s support structure – if needed.
Hours of operation:
The Contractor shall deliver the Service during Purchasers’ standard business hours – Monday to Thursday from 08h00 until 17h00 and Friday from 08h00 until 15h00. As an optional service, the Purchaser may elect to extend service coverage to weekends and official holidays. The Contractor shall include the cost for providing weekend coverage as a clearly itemized option within their bid. This option, if activated by the Purchaser, will cover service delivery on Saturdays and Sundays and Official Holidays as well. The Purchaser reserves the right to activate this weekend and official holiday coverage option at any point during the contract term by providing written notice to the Contractor.
Days of operation:
Unless the Purchaser opts to activate the provision outlined above and, in accordance with the agreed procedure, communicates the requirement for weekend and holiday work, the Contractor shall deliver the Service on all days except weekends and Purchaser’s Customer’s site-specific official holidays. The list of official holidays can be provided on request.
Place of performance:
- The Contractor shall deliver the Service in the following NATO premises:
- Joint Support and Enabling Command (JSEC), Stuttgart Straße, 89081 Ulm, Germany.
- The Purchaser’s Customer’s premises consist of typical office environments, classified as Administrative areas and designated as Class I or Class II Security Areas.
The Contractor’s personnel shall follow local procedures to obtain physical unescorted access, including the right to carry electronic equipment, to the NATO premises where the Service is delivered and logical access to the networks in scope.
Requirements:
- The Contractor’s personnel shall possess valid NATO SECRET Personal Security Clearances for the duration of the Contract performance.
- The Contractor’s personnel shall have sufficient knowledge in English language to allow smooth verbal and written communication.
- The Contractor shall manage and be accountable for all Contractor personnel.
- The Contractor’s personnel shall be courteous and professional in dealing with NATO and Purchaser’s staff.
- The Contractor’s shall strive to lower the rotation of personnel and maintain the same staff working under this SoW.
- The Purchaser reserves the right to request change of Contractor personnel in case of non-compliance with requirements of this SoW (e.g. unprofessional behavior, etc.).