Deadline Date:
Thursday 7 August 2025
Requirement:
General Admin Support
Location:
Naples, ITALY
Full Time On-Site:
Yes
Time On-Site:
100%
Not to Exceed Rate:
31 EUR
Total Scope of the request (hours):
550
Required Start Date:
22 September 2025
Required Security Clearance:
NATO SECRET
Please do NOT
apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Duties and Role:
- Overseeing in/out-processing of all CSU personnel;
- Supports and coordinates, in support of HR, evaluation reports, awards, leaves and monitoring other personnel actions are performed correctly;
- Provides local coordination, developing training courses programs support and execution of all training requirements for the Unit personnel (including on-site training, if required);
- Handling employment documentation and maintain open communication with employees.
- Supports the Commander in planning the training requirements for the Unit and subordinated CSEs;
- Provides bidding inputs for NATO trainings at NCI Academy and support Resource Management Officer for the commercial trainings, as per Commander direction;
- Coordinates with Education and Training Service Line on allocation of seats, training requirements, and training-related budget issues;
- Acts as CSU Naples Health and Safety (H&S) alternate point of contact, keeping contacts with National, NCI Agency and Local H&S authorities according to Real Life Support Agreement;
- Contributes to the development of specific local policies and directives for H&S;
- Coordinates H&S business continuity management program based on the Occupational Safety and Prevention Officer's annual program requirements;
- Delivers H&S briefing for military/civilians CSU Naples newcomer personnel and/or assigned to operational missions as per current HN obligation;
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 2 years post-related experience:
- Minimum 2 year recent experience in HR environment;
- Experience in H&S environment;
- Experience in Secretary Administrative support.
- Experience in performing a broad range of administrative work in support of Office of the Commander, sometimes in a fast paced environment and with time constraints;
- Experience in Digitalization of HR administrative documents;
- Experience in Excel Advance programme.
- Good knowledge of HR procedures, life cycle management and administrative support;
- Broad and sound extensive Health and Safety background;
- Fire Safety and Evacuation response;