Deadline Date:
Thursday 4 September 2025
Requirement:
Principal Assistant (Resource and Portfolio Management)
Location:
The Hague, NETHERLANDS
Time On-Site:
100%
Not to Exceed Rate:
63 EUR
Total Scope of the request (hours):
375
Required Start Date:
6 October 2025
Required Security Clearance:
NATO SECRET
Duties & Role:
Portfolio, programme and project support:
- Provides administrative services to project boards, project assurance teams and quality review meetings.
- Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
- Sets up project files, compiles and distributes reports.
- Provides guidance on project management software, procedures, processes, tools and techniques.
- Supports managers and teams in resourcing and recruitment activities.
- Uses recommended tools for planning, scheduling and tracking resourcing activity.
- Provides guidance on resource management and recruitment software, procedures, processes, tools and techniques.
- Provides administrative support function to teams and meetings.
- Takes an active part in team meetings.
- Sets up files, software systems, on boarding new starters, compiles and distributes reports.
- Provides guidance on administration software, procedures, processes, tools and techniques.
- Explains the functions and features of budgeting tools.
- Implements the organization's budget cycle and process.
- Participates in developing and monitoring a budget for a specific work group or department.
- Assists in the collection and preparation of required budget information.
- Detects and interprets budget variances and overruns.
- Studies and evaluates the audit trails of various operational processes.
- Participates in the testing, review and analysis of existing internal controls.
- Applies new technology-based solutions to specific internal control processes.
- Completes, files and maintains forms used for internal control documentation.
- Makes recommendations for the enhancement of certain internal controls.
- Monitors project timelines, deliverables, and milestones;
- Assists in the collection, validation, and analysis of project data across the portfolio, supports the development of portfolio dashboards, status reports, executive summaries;
- Tracks budgets, expenses, and resource usage; help monitor portfolio performance against key metrics as RoI, resource utilisation, and risk exposure;
- Monitors risks and issues, dependencies, escalating when required; Identify trends, patterns and risks and escalate as needed;
- Supports portfolio prioritisation, capacity planning, and resource allocation exercises;
- Supports and organizes project kick-off, review meetings, and related conferences.
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
- Extensive work experience in administrative and coordination functions, preferably in the areas of project/service management, and financial management;
- In-depth experience in Project, Programme and Portfolio Support, with at least 3 years' experience in Project Support functions;
- Proficiency with an enterprise project management tool, such as ServiceNow, MS Project, etc;
- Proficiency with advanced Excel functions, PowerBI;
- Experience in resource capabilities management;
- Proficiency in data collection and analysis;
- Experience in resource allocation/levelling;
- Formal Certification in Prince2 at the Foundation Level or similar;
- Formal Certification in ITIL (Information Technology Infrastructure Library) at the Foundation Level or similar.