C004339 Project Proposal and Governance Assistant (NS) BELGIUM - 14 Aug

Deadline Date:  Thursday 14 August 2025
 
Requirement:   Project Proposal and Governance Assistant

Location:  Braine-l'Alleud, BELGIUM
 
Full Time On-Site:  Yes
 
Time On-Site:  100%
 
Not to Exceed Rate:  64 EUR
 
Total Scope of the request (hours):  418
 
Required Start Date:  22 September 2025
 
Required Security Clearance:  NATO SECRET
 

1. Current National or NATO SECRET clearance
2. Nationality of one of the NATO member countries
3. Current work visa for the specific location if applying for an in-country position

• Actively contribute to the creation, review, and finalization of project proposals.
• Ensure proposals are comprehensive, well-structured, and align with organizational priorities.
• Collaborate with subject matter experts to gather relevant input and data.

• Coordinate and monitor the AUC process to ensure timely delivery and proper documentation.
• Provide regular updates and reports on the status of AUC activities.
• Ensure compliance with organizational policies and governance frameworks.

• Assist in the preparation and facilitation of governance meetings, including drafting agendas, presentations, and minutes.
• Support the implementation of governance policies, standards, and practices.
• Monitor and report on governance-related metrics and performance indicators.
• Prepare the necessary reporting binder for the NIMSC Chief review in matter of Portfolio and Projects status.

• Translate technical updates into compelling and understandable narratives for stakeholders.
• Communicate effectively with both internal teams and external partners.
• Provide clear and concise documentation of processes, decisions, and recommendations.
• Assist in continuously reviewing and improving NIMSC PMO related processes; assist in managing and provide monitoring, reporting and maintenance on agreed project/service/resource Key Performance Indicators (KPIs) and inform NIMSC Managers on any recognized anomalies and assist in taking corrective actions;
• Deputize for higher grades staff, if required;
• Performs other duties as may be required.

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience, or a secondary educational qualification with 5 years post-related experience;
• Extensive experience in Customer Management area, together with excellent knowledge in creating, preparing, responding to Customer offers/orders;
• Experience or knowledge of project, portfolio and programme management (P3M) area;
• Expert knowledge in MS Excel incl. Pivot, connections to external data sources and Macros;
• Strong expertise in MS PowerPoint;
• Advanced knowledge of SharePoint;
• Sound knowledge and experience in the use of other Microsoft office products (e.g. Word, Access, OneNote, etc.)
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• Excellent skills and the ability to translate technical updates into storytelling fit for the PMO activities;
• Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff.

• A recognised formal Project Management qualification, such as PRINCE2 or PMP and / or ITIL Intermediate Level Certification;
• Prior experience in Customer Relationship Management processes;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.