Deadline Date:
Wednesday 22 October 2025
Requirement:
Resource Manager (Portfolio and Workforce)
Location:
Mons, BELGIUM
Full Time On-Site:
Yes
Time On-Site:
100%
Not to Exceed Rate:
54 EUR
Total Scope of the request (hours):
144
Required Start Date:
27 November 2025
Required Security Clearance:
NATO SECRET
Please do NOT
apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Budget Management
- Contributes to the organization's budget planning cycle and process.
- Assists in the collection and preparation of required budget information.
- Participates in developing and monitoring a budget allocations and execution.
- Identifies and interprets budget variances and overruns.
- Monitors and maintains financial records to agreed requirements for compliance and audit purposes.
- Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
- Collates required financial data and reports for analysis and to facilitate decision-making
- Supports managers and teams in resourcing and recruitment activities.
- Coordinates and schedules ongoing workforce planning activities.
- Contributes to the development of workforce plans to meet current and future demand.
- Uses recommended tools for planning, scheduling and tracking resourcing activity.
- Assists in maintaining a skills and capability inventory.
- Provides guidance on resource management and recruitment software, procedures, processes, tools and techniques.
- Performs gap analysis to identify workforce strengths and shortfalls with reference to business strategy and specific future needs.
- Takes responsibility for the provision of support to services and projects.
- Provides administrative support to assigned project boards, project assurance teams and quality review meetings.
- Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
- Sets up project files, compiles and distributes reports.
- Provides guidance on project management software, procedures, processes, tools and techniques.
- May provide a cross programme view on risk, change, quality, finance or configuration management.
- Engages and collaborates with operational stakeholders as required.
- Provides administrative support functions to teams and meetings as required.
- Actively participates in team meetings.
- Creates files, software systems, on-boarding new starters, compiles and distributes reports.
- Provides guidance on administration software, procedures, processes, tools and techniques.
- Analyses and evaluates the audit trails of various operational processes.
- Participates in the testing, review and analysis of existing internal controls.
- Applies new technology-based solutions to specific internal control processes.
- Creates and contributes to files and maintains forms used for internal control documentation.
- Makes recommendations for the enhancement for internal controls
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3 years post-related experience, or a secondary educational qualification with 5 years post-related experience.
- Experience in portfolio and project management;
- Experience in ServiceNow;
- Experience in workforce management;
- Work experience in administrative and coordination functions, preferably in the areas of financial management, human resources and/or project management.
- Experience in financial management within a customer-funded environment;
- Experience in planning, preparation and production of budget submissions;
- Experience in budget execution and resource management;
- Experience in preparing, conducting and reporting using statistical sampling methods;
- Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools.
- Ability to interpret financial data, plan and manage allocated budgets