C004447 Occupational Health & Safety Administrator (NS) BELGIUM - 27 Nov

Please do  NOT  apply for any NATO contract positions unless you meet ALL the following criteria:

Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.

Duties & Role:
Provides support to Quality, Health, Safety and Risk Management Branch and Chief Quality Office by:

• Acting as principal Health and Safety Advisor at the base location and supporting additional locations for the NCI Agency as per current European and Host Nation standards;
• Liaising with stakeholders and accountable persons to ensure emergency procedures and arrangements, including fire and first aid, are in place at locations;
• Conducting regular and ad hoc Health and Safety inspections and audits, preparing reports, making recommendations for remedial actions and ensuring actions are closed out to deadline, escalating where necessary;
• Assisting with the development of policy documents and procedures aimed at ensuring NCI Agency compliance with relevant Host Nation regulations;
• Assisting in drafting Occupational Health and Safety procedures in compliance with ISO 45001:2018 standard;
• Provide advice on the implementation of an NCI Agency risk assessment process and develop plans to rectify conditions that pose Health and Safety hazards to the NCI Agency workforce;
• Assisting in the planning and execution of an information, communication and training programme to support NCI Agency policy;
• Coordinating the location NCI Agency Health and Safety Committee and acting as the location Health and Safety focal point;
• Liaising with key internal and external stakeholders to ensure Health and Safety delivery;
• Carrying out accident investigations and making recommendations for remedial actions;
• Assisting in the development and management the Health and Safety communication strategy;
• Assisting in the preparation and submission of Health and Safety budget submissions through the Agency Health and Safety Manager;
• Providing Agency wide support for carrying out technical interventions and surveys monitoring of noise, air quality, radiation etc;
• Sharing and implementing best Health and Safety practice across the NCI Agency;
• Coordinate all H&S aspects of the HQ Building Project in close collaboration with CQO, Transition Project Manager, NHQ, B&F, Security, and Medical teams to ensure compliance with NATO, host-nation, and building safety requirements.
• Conduct and oversee risk assessments for all transitional activities, including physical moves, contractor works, and staff installations, ensuring hazards are identified, controlled, and communicated.
• Develop and implement safe work procedures and emergency preparedness measures aligned with the new site's operational and technical environment.
• Monitor compliance and provide assurance on safety readiness of the new premises, including fire safety systems, evacuation routes, first-aid arrangements, and ergonomics.
• Act as the focal point for incident prevention and response, ensuring timely communication and coordination with relevant stakeholders in case of emerging risks or incidents during the transition period.
• Preserve and transfer critical knowledge related to OHS requirements, risk registers, and contractor management to ensure continuity and consistency across project stages.
• Support post-occupancy evaluation by identifying lessons learned and recommending corrective or preventive measures for sustained safety compliance after the move.
• Prepare and deliver periodic reports and status updates to Senior and Executive Management level, including the Agency's Footprint Adaptation Programme Manager on OHS performance,  emerging risks, and mitigation actions.
• Contribute to staff engagement and communication during the transition through awareness sessions, induction briefings, and safety information materials.
• Perform any other duty as required

Specific Working Conditions:  Typical Office environment (may include also some industrial contexts for specific on-site Safety inspections) mainly in Brussels (Mons, BEL). May be required to travel to other NATO compounds, especially Brussels and The Hague (NLD), but also in other NATO countries.
 
Requirements:
Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline, (such as, a Science degree) and 2 years post-related experience;
• Comprehensive knowledge of occupational safety and occupational health principles and practices, techniques, procedures, regulations and standards, in particular the ISO 45001:2018 standard;
• Proven ability to manage multiple sites in an international Health and Safety environment.
• Excellent computer skills using MS Office Suite.
• Language Proficiency: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language.

Desirable Experience and Education:

• Experience working as a Health and Safety Advisor within an international or national organization;
• Experience in implementing, developing and maintaining integrated management Systems;
• Experience in conducting ISO 45001 Audits, reporting findings and follow up on recommendations/ Action plans;
• Experience in drafting Occupational Health and Safety procedures;
• Experience in conducting risk assessments in different activities/ environments;
• Experience of developing and working within integrated management systems;
• Technical skills relating to monitoring of noise, air quality, radiation etc. or experience in delivering technical survey programmes;
• Demonstrable competency in fire safety management;
• Experience in managing Health & Safety compliance in the field of Facility Management;
• Knowledge and experience of International Health & Safety legislation & compliance;
• Qualified trainer.
• Ability to design and deliver health and safety training programs (e.g., manual handling, PPE use, emergency procedures);

Competencies or Personal Attributes:

• Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
• Delivering Results and Meeting Customer Expectations - Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals.
• Adapting and Responding to Change - Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences.
• Achieving Personal Work Goals and Objectives - Accepts and tackles demanding goals with enthusiasm; works hard and puts in longer hours when it is necessary; seeks progression to roles of increased responsibility and influence; identifies own development needs and makes use of developmental or training opportunities.