Requirement: Principal Assistant (Finance)
Location: Braine-l'Alleud, BELGIUM
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 67 EUR
Total Scope of the request (hours): 418
Required Start Date: 2 February 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT
apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Duties & Role:
Planning and Budgeting
Skill, Knowledge & Experience:
Planning and Budgeting
- Assist in the preparation and updating of the Business Execution Plan to support O&M Operating Costs in alignment with the NCI Agency Business Plan and Financial Plan, prepare the Quarterly Annual Financial Report (QAFR), and provide inputs for Customer Rates and Service Rates.
- Additionally, assist in preparing and maintaining the NISC procurement plan in coordination with relevant Service Owners.
- Assist in the NISC financial execution and in-year reviews by continuously or monthly monitoring financial targets set in the Business Execution Plan, identifying urgent actions to rectify deviations, and covering all sources and types of funds.
- Provide analysis and management reports on revenues, costs, variances, productivity, and cost control, and monitor expenditures against all funding sources, proactively resolving discrepancies with managers.
- Monitor Purchase Orders for externally sourced workforce and maintain a corresponding dashboard for work execution and time bookings.
- Guide and monitor BA staff in identifying service costs and managing their projects in ServiceNow.
- Review and validate project Price Proposals for OE services from a financial perspective, manage and control EBA Fund tasks such as admin travel, and align resource allocations with NISC business plans through approved prioritization processes.
- Ensure NISC resources are sufficiently planned, maintain discipline in booking effort against actual workload, and secure timely processing of non-billable time cards and complete timesheets for NISC resources.
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- At least 5 years of relevant experience;
- Some experience in budgetary planning and management is preferred;
- Some experience in resource planning and personnel management is preferred;
- Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP is preferred;
- Analytic skills is preferred;
- Some understanding of cost accounting;
- Experience in the use of Microsoft Excel, Word, PowerPoint and Sharepoint.
- Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of the NCI Agency is desirable;
- Experience of working in a customer funding environment;
- Experience in documenting/improving business processes;
- Experience in liaising with internal and external staff and ability to build relationships across the business.