Requirement: AFAP - Programme Support Office Staff
Location: Brussels, BELGIUM
Full Time On-Site: No
Time On-Site: 50%
Not to Exceed Rate: 63 EUR
Total Scope of the request (hours): 1672
Required Start Date: 9 February 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
- Providing critical and proactive administrative support to AFAP Programme Manager;
- Actively participating in Project Board Meetings, Steering Comities, taking minutes of the meetings and leading any allocated task (including Project Management functions for small scope projects);
- Acting as Project Support Officer (PSO) for the Agency Functional Alignment Programme (AFAP), ensuring timely execution and contributing to programme objectives across multiple NCI Agency locations;
- Streamlining AFAP administration through creating and maintaining online collaboration platform in SharePoint, resulting in improved information flow and enhanced team organization;
- Coordinating complex facility transitions and relocations, ensuring timely and efficient establishment of new operational environments.
Specific Working Conditions: The incumbent will have to work in "construction site" type of environment for the initial part of his/her contract. Office conditions will apply when not in the new infrastructure locations. The individual is requested to work at least 2 days on site per week. Changes may happen during contract execution, based on project developments and evolving business requirements.
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- (Mandatory) 5+ years working experience in programme/project context in support to Infrastructure and Transition activities within NATO context;
- Extensive experience in supporting the delivery of complex infrastructure projects and initiatives;
- Proven experience in coordinating multiple relocations and transitions projects;
- Experience in liaising with diverse stakeholders and working within multinational environments;
- Knowledge of the administrative tools and platforms such as Service Now, SharePoint and Business Applications (EBA and SAP);
- Synthesis and analytical skills: ability to analyse and simplify complex information, organize and translate it to action;
- Ability to independently lead coordination and negotiation with internal and external stakeholders within the boundaries set by the Programme Manager;