Requirement: Staff Officer - Operations and Missions
Location: Mons, BELGIUM
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 71 EUR
Total Scope of the request (hours): 1008
Required Start Date: 1 June 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
Operational Planning
- Participates in Operations Planning Processes at strategic and/or operational level including travel to planning and execution activities
- Coordinates mid and long-term Operational planning between strategic/operational staff and relevant functional/business areas within NCIA.
- Orchestrates the tracking, recording and accounting of all formal tasking until confirmed as complete by the requesting authority.
- Provides close coordination with customers, in requirements capture and service delivery.
- Ensures the provision of timely and relevant management and situational awareness updates to senior leadership.
- Leads and coordinates strategic initiatives working across departmental or functional boundaries.
- Contributes to the development of policies, standards and guidelines for operational process development and planning.
- Step in for senior-level staff as and when required, ensuring continuity of leadership and decision-making.
- Provides support to Project Managers throughout the NATO Project Management lifecycle, in the delivery of and transition into Service Operations.
- Supports and coordinate different processes related to customer CRFs to Price Proposals (PP), O&M, CURs, and funding approval for ongoing missions.
- Notifies the 'customer' of any requirement for Customer Funding and obtain confirmation that any required Customer Funding is in place;
- Liaises with the COO Account Manager (AM) and coordinates the requested support with Agency Operational Elements.
- Drafts a Tasking Order on behalf of the Branch Chief in order to initiate the delivery of those NCIA services.
- Lead and guide the Planning Team when Branch Head is not present.
- Mentor, coach and develop new OPEX military and civilian staff members. Assist and advise them of their responsibilities throughout the CIS planning process.
- Maintain personal core competencies in related technical fields and processes.
- Undertake ad hoc tasks related to OPEX responsibilities as required.
- Designs the timetable of executive-level meetings and forums.
- Sets agenda, format and desired outcomes for meetings.
- Provides direction and receives progress updates from members of an executive team.
- Manages highly sensitive and confidential issues and information.
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- A minimum requirement of a Bachelor's degree at a nationally recognized/certified University in a relateddiscipline - mainly CIS/IT - and 2-years post-related experience. Or, exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCIA, that is, at least 6-years extensive and progressive expertise in duties related to the function of the post.
- Minimum two years of relevant experience, preferably in the delivery and implementation of management support mechanisms or other professional-level activities.
- Demonstrates good knowledge of the NATO Operational Planning process or similar and comparable planning processes.
- CIS planning experience in a National or International HQ at divisional level or above
- Proven experience and ability to communicate with customers and staff at all levels including military and civilian personnel and excellent verbal and written communications skills.
- Experience in presenting complicated issues in a clear, concise and persuasive manner
- Proven experience and ability to multi-task, manage time, deliver on responsibilities and work effectively under pressure while producing high-quality products, at times, under short deadlines.
- Knowledge and experience of pertinent modern communications and information systems.
