Requirement: Finance and Portfolio Assistant
Location: Braine-l'Alleud, BELGIUM
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 54 EUR
Total Scope of the request (hours): 836
Required Start Date: 7 May 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
Financial and Budget Support:
- Assists in the collection, consolidation, and validation of financial and budgetary data.
- Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
- Supporting budget execution monitoring (commitments, obligations, expenditures).
- Preparing draft financial summaries, variance analyses, and tracking reports.
- Maintaining financial documentation and audit trails in designated tools and repositories.
- Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
- Supporting the setup, maintenance, and updating of portfolio, project, and service data in RPM designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools)
- Assisting in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.)
- Supporting in year portfolio reviews by compiling inputs and preparing draft presentations and reports.
- Supports programme or project control boards, project assurance teams and quality review meetings.
- Produce regular and ad hoc reports for RPMO stakeholders, including financial, portfolio, and resource overviews.
- Support data analysis activities to identify trends, risks, and issues, and highlight them to RPMO staff.
- Maintain structured repositories for RPMO documentation, ensuring version control and accessibility.
- Assisting with meeting preparation, agendas, briefing material, and action tracking.
Requirements:
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Work experience in business and coordination functions, preferably in the areas of financial and portfolio management.
- Strong analytical, reporting, and documentation skills
- Proficiency with Microsoft Office package, ERP systems (Service Now, EBA) and reporting tools (e.g. Power BI)
- Ability to work with multiple stakeholders in a structured, confidential environment
- Proficient in English
