Requirement: Contracting Assistant
Location: Brussels, BELGIUM
Full Time On-Site: No
Time On-Site: 50%
Not to Exceed Rate: 48 EUR
Total Scope of the request (hours): 1114
Required Start Date: 15 June 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
Current National or NATO SECRET clearance
Nationality of one of the NATO member countries
Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Duties & Role:
Under the direction of the Principal Contracting Officer, the incumbent will perform duties such as the following:
- Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures;
- Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
- Performs contract administration tasks including processing changes and amendments,
- Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;
- Investigates, resolves or escalates procurement related issues and problems;
- Implements supplier service improvement actions and programmes;
- Supports the local internal Customers with procurement related issues;
- Provides high quality and timely contribution to ACQ and NCI Agency reporting;
- Keeps line manager informed of problems and concerns;
- Performs any other duties as may be required
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
- Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
- Knowledge of using appropriate procurement methods;
- Experience with high value, high volume framework type contracts for services;
- NATO Procurement Knowledge and experience is desirable
- Working in the public sector;
- Prior experience of working in an international environment comprising both military and civilian elements.
- Knowledge of NATO responsibilities and organization
- Language Proficiency: Most of the work of the NCI Agency is conducted in the English language.
