Requirement Title: Contracting Officer
Location: Brussels, BELGIUM
Full time on-site: NO
Time on-site: 50%
Not to Exceed: 53 Euro
Total Scope of the request (hours): 1114
Required Start Date: 10-JUN-2026
End Contract Date: 30-DEC-2026
Required Security Clearance: Cosmic Top Secret
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties and Role
Contract management"
- Sources and collects contract performance data (such as pricing and supply chain costs), and monitors performance against KPIs.
- Identifies and reports under-performance and develops opportunities for improvement.
- Monitors compliance with Terms and Conditions and take appropriate steps to address non-compliance.
- Pro-actively manages risk and reward mechanisms in the contract.
- Monitors progress against business objectives specified in the business case.
- Identifies where change is required, and plans for variations.
- In consultation with stakeholders, ensures that change management protocols are implemented.
- Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes, for example, open market or collaborative framework.
- Using market knowledge to inform specifications, ensures detailed pre-qualification questionnaires and tender invitations are prepared.
- Collects and collates data to support collaboration and negotiates terms and conditions to reflect the scale of requirements and encourage good performance.
- Prepares acceptance documentation and advises on contracts and service level agreements.
- Supervises management and administration for a wide variety of contracts.
- Advises on the practices and considerations for upgrading existing contracts and solving complex contract anagement problems.
- Trains others on how to use advanced technologies and tools for contracts management.
- Develops standard processes to maximize contracts efficiency and effectiveness.
- Evaluates operational issues and considerations in contract enforcement.
- Anticipates contract issues and manages risk regarding legal issues.
- Maintains files of relevant information for specific customers, vendors, or contracts.
- Assesses key legal considerations associated with terms and conditions of a contract.
- Interprets legal documents detailing service provisions by an outside party.
- Monitors compliance with contract specifications and regulations.
- Summarizes the mission, vision and objectives of the procurement function.
- Follows procurement regulations and contract specifications to perform tasks.
- Participates in meetings regarding relevant regulatory considerations and agencies of the procurement unction.
- Implements regular procurement programs, initiatives and issues.
- Documents the steps and requirements of the procurement process.
- Records documents of purchasing tasks and activities, such as orders, bidding.
- Uses available procurement systems and tools.
- Ensures compliance with procurement regulations and contract specifications.
- Works with basic purchasing related tasks and activities.
- Adheres to various requirements and steps of the procurement process.
- NATO Secret security clearance
- A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 2 years post-related experience. Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 6 years extensive and progressive expertise in duties related to the function of the post.
- The role of Contracting Officer requires a demonstrated passionate interest and experience on leading and optimizing complex Acquisition, Procurement and Contractual matters, acquired in a large International Institution (such as NATO, UN, EU, National MoD(s) etc...) or a large International private company.
- Appropriate level experience at a significant level of responsibility (e.g., Contracts Manager, Procuring Contracting Officer) in performing both pre-award and post-award contracting functions for high value contracts for complex systems level acquisitions;
- Thorough understanding of, competitive and sole source procurement principles and practices, negotiation skills, cost and price analysis techniques, contract law, contract administration, industry practices and fundamental logistic principles and their applications;
- Ability to work independently with minimal supervision directly with a project manager on a complex, large systems level acquisition;
- Proven ability to communicate effectively orally and in writing with experience in providing presentations and briefs to upper management.
- Experience in use of automated tools (e.g. E-procurement applications, Procurement ERPs, automation tools and Procure to Pay processes).
- Working in the public sector;
- Prior experience of working in an international environment comprising both military and civilian elements.
- Knowledge of NATO responsibilities and organization
- Most of the work of the NCI Agency is conducted in the English language.
