Requirement: Senior Administrative Assistant
Location: Lughezzano, ITALY
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 49 EUR
Total Scope of the request (hours): 836
Required Start Date: 7 July 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
The incumbent's duties are:
- Assist the Chief Administrative Assistant in all administrative activities at the site.
- Support the development of new or improved station internal administrative processes.
- Liaise, as directed, with other central administrative departments of the Agency, to include NIMSC HRPMO, SATCOM Business Unit Principal Assistant, CPO, Finance, Travel, training, etc.
- Take all necessary actions to ensure that adequate administrative bedding and other domestic supplies are available.
- Support all personnel in all administrative activities, namely HR, Finance, travel, training, etc.
- Perform administrative and clerical duties as required, including: keep a registry of all incoming and outgoing correspondence; keep a registry of all leave periods, sick leaves; prepare all the required documents (TDY, transportation requests).
- Carry out other duties as directed.
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 1 years post related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 3 years post related experience.
- At least 2 years' experience in Administration duties.
- Significant experience of complete MS Office package
- Must possess a driving license
- English SLP 2222 (Listening, Speaking, Reading and Writing)
- The HQ's host nation language is required.
