Requirement: Senior Administrative Assistant (Supply)
Location: Lughezzano, ITALY
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 54 EUR
Total Scope of the request (hours): 836
Required Start Date: 8 July 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
The incumbent's duties are:
- Assist the commander in all Property Accounting processes, namely by leading activities and periodically cross-checking inventory with balance lists provided by Agency Sub-PAO and PAO.
- Prepare vouchers, shipping documents and reports of survey.
- Package, ship, receive and distribute all materials for equipment repair, exchange and calibration.
- Keep test equipment calibration reports and records.
- Take all necessary actions to ensure that adequate administrative bedding and other domestic supplies are available.
- Perform administrative and clerical duties as required, including: keep a registry of all incoming and outgoing correspondence; keep a registry of all leave periods, sick leaves; prepare all the required documents (TDY, transportation requests).
- Carry out other duties as directed.
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 3 years post related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 5 years post related experience
- At least 3 years' experience in supply procedures and storekeeping duties.
- At least 3 years' experience in administrative procedures.
- Must possess a driving license
- English SLP 2222 (Listening, Speaking, Reading and Writing)
- The HQ's host nation language is required.
