Requirement: Project Support Officer
Location: Brussels, BELGIUM
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 47 EUR
Total Scope of the request (hours): 418
Required Start Date: 27 July 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
- Support to Programme Manager for the updates of projects performances on ServiceNow and EBA, including budget execution, through release of Purchase Requests and follow on coordination of Purchase Orders with Acquisition department and vendors
- Coordinating operational and administrative processes including managing all project documentation, making travel arrangements
- Providing support for Project Managers including, but not limited to budget monitoring and procurement actions
- Close cooperation with external and internal stakeholders, providing assistance in supplier management
- Collecting and presenting performance data during internal stakeholders meetings
Requirements
Skill, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Masters' Degree in Business Management or similar area supported with at least 2 years of professional experience
- Additional Degree or professional experience in Strategic Communication, especially in multicultural or multinational environments.
- Experience in project support activities like minutes taking and documentation management within NATO or military environment
- Extensive background in ServiceNow, EBA and SharePoint operations
- Experience within budget monitoring, expenditures tracking as well as taking part in procurement activities like preparing managing purchase requests
- Extensive background in both external and internal stakeholders management including governmental institutions and NATO
- Background in performance analysis and data reporting utilizing Power BI
- Prince 2 Foundation certification
- Proficiency in English and communicative level of French are a must
- Familiarity with stakeholder engagement principles and space management at workplace activities
