Requirement: Administrative Coordinator
Location: Brunssum, NETHERLANDS
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 58 EUR
Total Scope of the request (hours): 532
Required Start Date: 1 September 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
Knowledge management:
- Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
- Facilitates sharing, collaboration and communication of knowledge.
- Implements specific knowledge management initiatives.
- Monitors the use and impact of knowledge.
- Interrogates existing knowledge content to identify issues, risks, and opportunities.
- Manages the delivery of business administration services.
- Manages time and diary for individual senior managers and leadership teams.
- Filters and prioritises meeting requests.
- Handles sensitive, confidential information.
- Ensures managers have the information and resources needed to support ongoing processes and changes in processes.
- Consults others on the use and interconnectivity of the tools.
- Applies advanced features and functions of all key office products.
- Participates in evaluation of new office support tools.
- Determines which office products can interact and how to share data.
- Diagnoses common software problems and works on the resolution.
- Works with all kinds of office support software to finish complex tasks.
- Assists in developing administrative process flow to and from other functions and departments.
- Coordinates preparation and distribution of standard reports (e.g. status or activity).
- Processes and documents requirements for equipment or staff requisitions.
- Manages current equipment service agreements and support services.
- Develops and maintains physical and electronic filing systems.
- Performs all aspects of administrative support for a location or a department.
- Establish and maintain communication channels with stakeholders.
- Directs and supports on- and off- boarding of all CSSC personnel;
- Tracks, uploads, and distributes all official in- and out-going CSSC correspondence;
- Drafts, verifies official letters/MfDs;
- Maintains CSSC vehicle fleet records;
- Monitors and controls all registered CSSC visitor badges;
- This role will also deputise the responsibilities of Learning Officer and / or Information Knowledge Management focal point for the Branch;
- Perform other duties as may be required
NOTE: Contracting Agencies should present only candidates holding a valid Security Clearance NS level, only if they are the sponsors of the SC (we cannot wait for the transfers of the SCs);
Skills, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Higher vocational training in a relevant discipline with 3-years post-related experience, or a secondary educational qualification with 5-years post-related experience.
- Proven experience in working independently and applying appropriate judgement when handling confidential materials;
- Experience in drafting accurate and concise minutes, reports, documents, etc;
- Experience in the application of strong planning, analytical and problem-solving skills;
- Strong knowledge of MS Office (including Excel databases, SharePoint user knowledge);
- Prior experience with any ERP (Enterprise Resource Planning) tool;
- Proven ability to build relationships with staff at various levels and across departments.
