Requirement: Assistant (Transport/Supply)
Location: Brussels, BELGIUM
Full Time On-Site: Yes
Time On-Site: 100%
Not to Exceed Rate: 48 EUR
Total Scope of the request (hours): 418
Required Start Date: 22 September 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
Under the direction of the Principal Assistant (Supply & Transport) the incumbent will perform duties such as the following:
Transport:
- Manage NCIA vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current.
- Advise the Principal Assistant (Supply & Transport) when a vehicle is required to be out of regular service.
- Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports.
- Serve as an official courier for the Agency.
- Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required.
- Provide on-call driving duties as required by the Principal Assistant (Supply & Transport).
- Investigate damages to Agency vehicles and make recommendations regarding repair.
- Assist with lifecycle management of all NCIA vehicles including research and recommendations on new vehicles.
- Perform periodic roadworthiness inspections of vehicles.
- Prepare necessary documentation for the movement of material.
- Maintain a small stock of consumable office supplies to support NCIA Brussels staff.
- Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items.
- Assist in the annual inventory of non-expendable items.
- Assist in the annual inventory of expendable and stock items.
- Perform day to day administration of the advance account (petty cash).
- Provide inputs for annual budget call for consumable stock account.
- Develop a recommended spending plan upon receipt of annual consumable budget.
- Assist in reserving rental vehicles or reserving NCIA vehicles.
- Verify travel invoices using the Agency's financial system.
- Performs other duties as may be required.
Skills, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- A good general secondary education.
- At least 3 years relevant experience.
- Valid driver's license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers and vehicles with small trailers.
- Excellent computer skills.
- International driving experience.
- Working knowledge of motor pool operations.
- Experience in supply/inventory operations.
- Training in First Aid at work.
- Prior experience of working in an international environment comprising both military and civilian elements.
- Knowledge of NATO responsibilities and organization, including ACO and ACT.
