Requirement: Project Support Officer - CoreComms
Location: The Hague, NETHERLANDS
Full Time On-Site: Yes (See Specific Working Conditions)
Time On-Site: 100%
Not to Exceed Rate: 67 EUR
Total Scope of the request (hours): 300
Required Start Date: 9 November 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Duties & Role:
Under the direction of the Head of Project Management, the incumbent will be responsible for:
- Providing day-to-day project administration and project support to projects, with specific focus on an NSIP project;
- Supporting project planning activities and performing or supporting associated time approvals when projects are in execution;
- Providing financial administration support, including the processing of purchase requests when required;
- Reviewing project plans and cost estimates prior to dissemination, ensuring that project baselines are properly managed and supporting the baselining process;
- Supporting Project Managers in effective project planning, project control, reporting, and the use of relevant Business Intelligence tools;
- Supporting the management by exception process by identifying and escalating deviations from agreed plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumptions;
- Assisting in the analysis of project metrics and KPIs used to support internal and external reviews;
- Assisting in the resource levelling process and providing resource managers with relevant information required for effective personnel management;
- Performing any other duties as required within the scope of project administration, planning, reporting, and project support.
Skills, Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Proven experience providing day-to-day project administration and project support within a portfolio or multi-project environment on high profile and high priority projects/programmes, including support to Project Managers and project teams is required, preferably within the NCI Agency and/or NATO;
- At least 2 years of post-related experience; or, exceptionally, at least 5 years of extensive and progressive experience in duties related to project administration, project support, planning, or project control;
- Demonstrated experience supporting the project baselining process, including reviewing project plans and cost estimates prior to dissemination and ensuring that baselines are properly managed.
- Experience supporting projects during execution, including time approvals, progress tracking, and coordination of planning updates.
- Experience assisting with project metrics and KPI analysis in support of internal and external reviews.
- Support the management by exception process by identifying and escalating deviations from agreed project plans, baselines, tolerances, milestones, costs, risks, issues, or resource assumption.
- Experience supporting financial and resource management activities, including processing purchase requests when required, supporting resource levelling, and providing resource managers with information needed for effective personnel management.
- Extensive experience with project planning toolsets, primarily ServiceNow, and preferably in enterprise environments.
- Skilled in the use of advanced computer-based tools in the areas of office automation (MS Office Suite especially MS Excel, MS SharePoint);
- Familiarity with P3M principles, Programme, Portfolio and Project Management and knowledge of project management and project planning methods, with a primary focus on project-level planning, control, and support.
- A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable. NOTE: Most of the work of the NCI Agency is conducted in the English language.
