Deadline Date:
Friday 26 September 2025
Requirement:
Consultant Augmentation Staff Assistant (Information Knowledge Management) - ASA IKM
Location:
Bydgoszcz, POLAND
Full Time On-Site:
Yes
Time On-Site:
100%
Not to Exceed:
NTE € 44 EUR per hour in 2026.
2027, 2028 Options
Period of Performance:
Base Period - 1 January 2026
Required Security Clearance:
NATO SECRET
Please do NOT
apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Any applications that do NOT meet all the above - and do not CLEARLY show these on the CV - will be deleted.
Terms
CIS - Communication and Information Systems
DCM - Deployable Communication Modules
DCIS - Deployable CIS
EDMS - Enterprise Documents Management System
IKM - Information Knowledge Management
NCISG - NATO Communication and Information Systems Group
NIP - NATO Information Portal
NSB - NATO Signal Battalion
TT+ - Tasker Tracker+
Introduction
This Statement of Work (SOW) describes the requirement for the services of the Contractor in the NATO CIS Group 3 NATO Signal Battalion Headquarters, Office of the Commander.
Scope of Services
- Assisting in implementation of plans and programs to improve workflow of the NATO Signal Battalion by using new Information Knowledge
- Assisting in managing content of NIP sites of NATO Signal Battalion, sections of HQ and subordinated units, keeping overview of tasks assigned via TT+ to NATO Signal Battalion and managing workspaces of NATO Signal Battalion's EDMS.
- Managing the collaboration techniques and tools based on implemented IT and communications technology.
- Planning, preparing, executing the sustainment and maintenance of all internal training exercises and NATO exercises and operations within 3NSB area of interest.
- Producing communications plans and orders for training exercises, deployments and support to operations to the deployable CIS organization and ensuring Deployable Communications Modules (DCMs) are compliant with the same standards.
- In the provision of the required services the contractor will be requested to drive a vehicle, up to 3.5 tones, with passengers for long distances
NCISG 3 NSB HQ is located in Bydgoszcz, Poland and co-located with Polish Military Unit in a typical Secure Facility.
The work will be conducted mostly at this location and will be performed mostly in a Normal NATO office working environment. Normal Working Conditions apply.
Language
English: Listening, speaking, reading and writing shall be at a NATO level of English 3322 (as per STANAG 6001).
The work both oral and written in the post and in the Headquarter as a whole is conducted mainly in English.
Quality Assurance
A formal monthly meeting between the individual and the supervisor/alternative will be scheduled in order to evaluate performance.
Travel
The Individual may be required to short duration travel to other NATO Headquarters' and/or NATO Signal Battalions' sites. Reimbursement of NATO TDY for contractor is limited within the scope and amount of the awarded contract clauses.
Requirements
- Required Security Clearance: NATO SECRET
- English: Listening, speaking, reading and writing shall be at a NATO level of English 3322 (as per STANAG 6001).
Essential Knowledge, Experience and Qualifications:
- Knowledge and/ or previous 2 years' experience in IKM.
- Good knowledge of NATO structures and organizations and as well as NATO operational areas.
- Good knowledge of activities that conduct operational and tactical requirement analysis, and include coordination of policy with external entities and agencies.
- Knowledge of the overall planning, preparation, execution sustainment and maintenance of training exercises and NATO exercises and operations.
- Knowledge of producing communications plans and orders for training exercises, deployments and support to operations the deployable CIS organization.
- Good Communication skills, both verbal and written in English
- ITIL Certification(s) at Foundation on an intermediate level: ITIL V3 Foundation, ITIL V3 Operational Support and Analysis (OSA)
- Formal project management approach Certification: (PRINCE 2 Foundation)
- Must be familiar with modern office equipment and have adequate computer skills (MS Office at least: Word, Excel, Power Point).
- Driving licence type B
- 2 years' experience in Information Knowledge Management.
- Practical experience in working with EDMS and TT+.
- At least 3 years of previous staff experience (planning of operations) at the military or governmental organization or private companies.
- Experience with planning and operation management, participating in the overall planning, organizing, and directing of ops and plans, courses.
- Practical experience in ITIL concept based services implementation.
- Practical experience by using a formal project management approach (PRINCE2).
- Higher education (at least bachelor degree) at IT related area and basic training in engineering or related discipline for specific task related skills, with 3 years' experience.
- Good knowledge of the Microsoft Project Application.