Requirement: Staff Assistant Services for Information Knowledge Management
Location: Bydgoszcz, POLAND (The services may be required to be performed in other NATO military and / or exercise sites.)
Not to Exceed Rate: 39 EUR
Options: 2027. (Price will be determined by applying the price adjustment formula as outlined in CO-115786-AAS+ Special Provisions article 6.5.)
Total Scope of the request (hours): Max 1100
Period of Performance: Base Period - As soon as possible, not later that 1st June 2026
Required Security Clearance: NATO SECRET
Please do NOT apply for any NATO contract positions unless you meet ALL the following criteria:
- Current National or NATO SECRET clearance
- Nationality of one of the NATO member countries
- Current work visa for the specific location if applying for an in-country position
Introduction:
This Statement of Work (SOW) describes the requirement for the services of the Contractor in the NATO CIS Group 3 NATO Signal Battalion Headquarters, Office of the Commander.
Scope of Services:
- Assists in implementation of plans and programs to improve workflow of the NATO Signal Battalion by using new lKM.
- Manages electronic and manual publications and records
- Provides guidance to ensure documents meet NSB standard
- Monitors and manages archives within NSB
- Acts as Functional Administrator for NlP, TT+ and EDMS within NATO Signal Battalion
- Acts as Functional Administrator for NPCL including management of future IKM tools (implementation planned in March 2026) and Teams within NSB
- Assists in managing content of NIP sites of NATO Signal Battalion, sections of HQ and subordinated units, keeps overview of tasks assigned via TT+ to NATO Signal Battalion and manages workspaces of NATO Signal Battalion's EDMS.
- Management and collaboration techniques and tools based on implemented lT and communications technology.
- Makes the file transfer between different Network Domains (NU, MS and NS).
- Monitors NS printed documents, leads comparison with logs from printers on regular basis, any discrepancies should be investigated and if needed reported to DSO.
- Takes part in internal NCISG IKMSO meetings organized on monthly basis via VTC on Polycom by NCISG HQ IKMO
- Share information received during the internal NCISG IKMSO meetings within NSB
- Gather user requirements across NSB and develop new IKM tools or forms if required
NCISG 3 NSB HQ is located in Bydgoszcz, Poland and co-located with Polish Military Unit in a typical Secure Facility. The work will be conducted mostly at this location and will be performed mostly in a Normal NATO office working environment.
Language:
English: Listening, speaking, reading and writing shall be at a NATO level of English 3322 (as per STANAG 6001).
The work both oral and written in the post and in the Headquarters as a whole is conducted mainly in English.
Knowledge & Qualifications:
Essential Knowledge:
- Knowledge and previous experience in IKM.
- Good knowledge of NATO structures and organizations.
- The technical knowledge, skills and experience required to successfully perform the duties of the post.
- Good Communication skills, both verbal and written in English
- MS SharePoint FunctionalAdmin certificate and practical skills
- NCIA TTPlus FA course
- NCIA EDMS FA course
- NCIA NIP FA course
- MS365 course
- NATO IKM course
- Must be familiar with modern office equipment and have adequate computer skills (MS Office at least: Word, Excel, Power Point).
- Practical experience in working with NIP, EDMS and TT+.
- Practical experience in working with NIP, EDMS and TT+
- Practical experience in designing and maintaining portals using SharePoint
- At least 5 years of previous staff experience at the military or governmental organization or private companies.
- Higher education (at least bachelor degree) at IT related areas and basic training in engineering or related discipline for specific task related skills, with 5 years' experience.
- lTlL Certification at foundation level. lTlL V3 Foundation
- Formal project management approach Certification: PRINCE 2 Foundation
- Good knowledge of the Microsoft Project Application
- Driver License B.
- Practical experience in lTlL concept based services implementation.
- Practical experience by using a formal project management approach (PRINCE2).
